Catering Contract
Template · Revised April 14, 2026
1. Parties
Caterer: Freeze and Fizz LLC, an Illinois limited liability company, 19356 E 850 North Rd, Bloomington, IL 61705 ("Caterer").
Client: ________________________________________________ ("Client")
Address: ________________________________________________________________
Email: _________________________ Phone: _________________________
2. Event details
Event type: ☐ Wedding ☐ Corporate ☐ School ☐ Birthday ☐ Fundraiser ☐ Other: ______________
Date: ______________________ Service start: _______ End: _______
Venue / address: ___________________________________________________________
Estimated guests: ____________ Expected drinks: ____________
3. Services
Caterer will provide the package selected below. See catering.html for current package details.
- ☐ Drop-Off Mini ($175) — 25 pre-packaged drinks, delivered
- ☐ Drop-Off Party Pack ($295) — 50 drinks, 3 flavors, garnish kit
- ☐ Drop-Off Custom — quantity ____, price $_______
- ☐ Soda Bar 2hr ($495) — trailer on-site, 1 staff, up to 75 drinks
- ☐ Soda Bar Premium 3hr ($795) — trailer on-site, 2 staff, up to 125 drinks
- ☐ Wedding 100 guest ($1,295) — 4hr, 200 drinks, 2 staff, custom menu card
- ☐ Wedding XL 200 guest ($2,295) — 5hr, 400 drinks, 3 staff, design session
- ☐ Full Truck / Custom — quoted separately: $_______
Add-ons selected:
- ☐ Extra bartender (+$150 each) × _____
- ☐ Hour extension (+$200 each) × _____
- ☐ Shaved ice add-on bar (+$200 base, +$3/serving)
- ☐ Branded cups ($1.50/cup, 50 min) × _____ cups
- ☐ Ice (+$15)
- ☐ Travel beyond 20 mi of LeRoy/Bloomington: _____ miles × $1.50
- ☐ Other: _________________________________
4. Total & payment
Package subtotal: $______________
Add-ons: $______________
Travel: $______________
Service charge (22% — weddings only): $______________
IL sales tax: $______________
TOTAL: $______________
25% non-refundable deposit due to lock date: $______________
Balance due 7 days before event: $______________
All payments via Square invoice.
5. Cancellation & weather
Governed by our Cancellation & Weather Policy, incorporated by reference. Summary: 25% deposit is non-refundable; reschedule windows apply; we work with Client on weather holds; we reserve the right to cancel for safety with full refund offered.
6. Client responsibilities
- Provide accurate event details, venue address, and point-of-contact at least 7 days prior.
- Confirm venue permits food-truck/catering-trailer presence.
- Provide a level, accessible setup space of at least 15' × 25' for on-site packages.
- Inform us of any guest allergy/dietary concerns at least 7 days prior.
7. Caterer responsibilities
- Arrive with trailer/supplies at least 30 minutes before contracted service start.
- Provide all drinks, cups, lids, straws, garnishes, and staffing per selected package.
- Hold active Illinois Mobile Food Establishment license, McLean County health permit, and commercial general liability insurance (copies available on request).
- Food handler-certified staff.
- Clean up service area upon departure.
8. Liability
Client will ensure all event attendees read and follow any safety guidance from Caterer. Caterer's total liability for any claim under this contract is limited to the amount paid by Client. Caterer is not liable for indirect, incidental, or consequential damages, or for outcomes attributable to third-party venues or vendors.
9. Allergies & ingredients
Our drinks may contain: dairy, soy, coconut, caffeine (in Lotus Energy drinks), tree nuts, sugar, and common flavoring syrups. We do not operate an allergen-free kitchen. Guests with severe allergies should verify ingredients with staff before ordering.
10. Intellectual property & photography
Caterer may photograph the event setup, drinks, and anonymous crowd shots for marketing use. If Client wishes to opt out, check here: ☐ and initial: _______.
11. Dispute resolution
Any dispute under this agreement shall be resolved by good-faith negotiation first, then by mediation in McLean County, Illinois, and finally (if necessary) by a court of competent jurisdiction in McLean County, Illinois. Illinois law governs.
12. Entire agreement
This contract, together with the Square invoice, Terms of Service, Privacy Policy, and Cancellation & Weather Policy, constitutes the entire agreement. Any changes must be in writing and signed by both parties.